Your choice
Choose the import method that fits your comfort level
You choose the import method that fits your comfort level. If you connect Gmail or Outlook/Microsoft, Flight Recap uses read-only mail access to find likely flight confirmations, extracts the flight details, and stores your flight history — not your email messages.
If you would rather not connect a mailbox, you can forward confirmations, upload a CSV, or enter flights manually.
Why Flight Recap uses flight confirmations
Old flight confirmations are often the best record of where you flew, when you flew, and which airline or flight number you used. They can help recover trips that are no longer easy to find in airline accounts, calendars, or loyalty dashboards.
Flight Recap looks for likely flight confirmations and booking emails, then turns the useful flight details into a structured history you can view, edit, and build on over time.
It is designed for personal flight history, not live flight tracking and not general inbox management.
Import options
You do not have to use one import method. Start with the option that feels right, then add more sources later if you want a more complete history.
Connect Gmail
Best if many of your old flight confirmations are in Gmail. Gmail import uses read-only mail access. Flight Recap searches for likely flight confirmations, processes relevant booking emails, extracts flight details, and stores structured flight records.
Free accounts can connect 1 provider and import the last 12 months. Pro accounts can connect up to 4 providers and import lifetime history.
Connect Outlook or Microsoft
Best if your flight confirmations are in Outlook, Microsoft 365, Hotmail, or another Microsoft mailbox. Outlook/Microsoft import also uses read-only mail access. Flight Recap uses that access to find likely flight confirmations and extract the flight details needed to build your history.
Connect by IMAP
Best if your email provider is not Gmail or Microsoft but supports IMAP. IMAP gives Flight Recap another way to look for flight confirmations in a mailbox you choose. Availability and setup may depend on your provider.
Forward confirmations
Best if you do not want to connect a mailbox, or if your flights were booked through a work system, travel agency, or another account.
You can forward flight confirmations to Flight Recap so they can be processed without connecting your full inbox. Corporate bookings can work when the confirmation reaches a connected or forwarded inbox. If the confirmation never reaches an inbox you control, use forwarding, CSV import, or manual entry.
Upload a CSV
Best if you already have flight history in a spreadsheet or another export. CSV import lets you bring in flight data without connecting email. This is useful for older records, airline exports, or cleaned-up personal spreadsheets.
Enter flights manually
Best for missing flights, unusual bookings, or trips you want to add one by one. Manual entry gives you control when an old confirmation is gone, a booking email is incomplete, or an import misses something.
What happens when I connect my email?
When you connect Gmail or Outlook/Microsoft, Flight Recap gets read-only mail access. That means the access is used to search for likely flight confirmations and booking emails, not to send email or change your mailbox.
The goal is not to monitor your whole life through your inbox. The goal is to recover flight details: routes, dates, airlines, flight numbers, and other travel information that helps rebuild your history.
- You connect a supported email provider.
- Flight Recap searches for likely flight confirmations and booking emails.
- Relevant messages are processed so flight details can be extracted.
- Flight Recap creates structured flight records in your account.
- Flight Recap stores your flight history — not your email messages.
What Flight Recap stores
Flight Recap stores structured flight history. Depending on what is available in the confirmation and plan features, that can include details such as:
- airline
- flight number
- origin and destination airports
- flight dates and times
- aircraft details when available
- booking or reference details when available
- trip grouping and richer flight details on Pro
The core privacy framing
Flight Recap stores your flight history — not your email messages.
Free vs Pro import basics
Free
- Import the last 12 months
- Connect 1 provider
- Use basic analytics and default visuals
- Add or edit flights manually
Pro
- Import lifetime history
- Connect up to 4 providers
- Get richer flight details where available, including aircraft type, tail number, delays, CO2, trips, and summary visuals
- Export flight history as CSV
- Use richer analytics, themes, trip exports, and multi-year views
What you control
You can choose the import method that works for you. You can start with forwarding, CSV, or manual entry if you do not want to connect email. You can also edit flight records when something needs to be corrected.
Flight Recap is built around your structured flight history, so the page and product experience should make it clear where your data came from and how to improve it when an import is incomplete.
Honest limitations
Flight history recovery is useful, but it is not magic.
- Flight Recap may not find every flight.
- Email import depends on confirmations being present in the connected mailbox.
- Corporate bookings only work if the confirmation reaches a connected or forwarded inbox.
- If a confirmation is missing, use forwarding, CSV import, or manual entry.
- This page does not claim support for extracting flight details from PDFs or file attachments.
- Flight Recap is not a live flight tracker.
Use the sources you have
The best results usually come from combining the sources you have: connected email, forwarded confirmations, CSV imports, and manual fixes.
FAQ
Do I have to connect my email to use Flight Recap?+
No. Email connection is one option, but it is not the only one. You can also forward confirmations, upload a CSV, or enter flights manually.
What does Flight Recap look for in my email?+
Flight Recap looks for likely flight confirmations and booking emails. It uses those messages to extract flight details and build structured flight records.
Does Flight Recap store my email messages?+
Flight Recap uses read-only mail access to find likely flight confirmations, extracts the flight details, and stores your flight history — not your email messages. Your product record is your structured flight history: routes, dates, airlines, flight numbers, and related details.
Is Gmail access read-only?+
Yes. Gmail import uses read-only mail access. Flight Recap uses it to find likely flight confirmations and extract flight details.
Is Outlook/Microsoft access read-only?+
Yes. Outlook/Microsoft import uses read-only mail access.
Can I forward flight confirmations instead of connecting my mailbox?+
Yes. Forwarding is a good option if you do not want to connect a mailbox, or if a confirmation lives in a work inbox or another account.
Can I upload a CSV or enter flights manually?+
Yes. CSV import and manual entry are supported options. They are useful for old records, missing confirmations, or flights you want to add yourself.
Can I edit my flight history?+
Yes. Flight records can be edited, so you can correct or improve your history after import.
Can I export my flight history?+
CSV export is available on Pro.
Is Flight Recap a live flight tracker?+
No. Flight Recap is focused on rebuilding and exploring your personal flight history. It is not a live flight tracking app.
What happens if some flights are missing?+
You can add flights manually, forward additional confirmations, or import a CSV. Missing flights can happen when confirmations are not in the connected inbox, were sent to another address, or do not include enough detail to extract cleanly.
Ready to rebuild your flight history?
Choose the import option that fits how you want to share data. Connect email for faster recovery, forward confirmations if you prefer more control, or use CSV and manual entry for records you already have.